RAYSIDE-BALFOUR
WHITEWATER BRUSH & PALETTE ART CLUB
CONSTITUTION
1.1
NAME
This
organization shall be known as the “Rayside-Balfour Whitewater Brush &
Palette Art Club”.
1.2
AIMS
AND OBJECTIVES
To
work in tandem with the members of this art club in order to promote the
appreciation of art in all its forms, through community involvement and through
interaction between members.
2.1 LOCATION
The
location of the Rayside-Balfour Whitewater Brush & Palette Art Club shall
be situated at Whitewater Lake Park in Azilda, former Town of Rayside-Balfour,
City of Greater Sudbury.
2.2 HOURS OF OPERATION
The
clubhouse will be open every day from 9:00 a.m. to 9:45 p.m. Upon arrival, the alarm system must be
de-activated by the first member to arrive.
The premise must be vacated by no later than 10:00 p.m., at which time
the last member must activate the alarm system upon departure.
2.3 MEMBERSHIP
Membership
to the art club will be available to all individuals interested in the world of
art. Membership fees will be set on an
annual basis and be payable by the end of September of each given year. All members are expected to assist in the
planning, preparation and execution of club events.
3.1 EXECUTIVE
The
Rayside-Balfour Whitewater Brush & Palette Art Club shall be managed as follows:
a) Executive Committee
Chairperson
- will call meetings,
prepare agendas, chair meetings, ensure that all members are heard and that
order is kept.
Vice-Chairperson - shall assist chairperson whenever
needed and will chair meetings when the chairperson is unable to attend.
Secretary - will keep minutes of
all meetings, pick up mail, review correspondence, summarize and present such
at meetings and reply when necessary.
The secretary shall cause all necessary minute books and records of the
club to be regularly and properly kept.
He/she will also prepare and distribute/post any pertinent information
to the membership.
Treasurer - will maintain records
of all financial transactions, issue cheques, make deposits and report
regularly to the membership. Cheques
will require two of four authorized signatures.
The treasurer will also be responsible for maintaining a current
membership list.
b) Board of Directors
Directors - three (3) members
Board
members leaving the committee must return any clubhouse key(s).
3.2 ELECTIONS
The
management team shall produce a slate of officers which in addition to
nominations from the floor, shall elect to the above positions at the annual
meeting in the month of May.
3.3 TERM OF OFFICE
All
elected positions will start their term in September of each year.
Chairperson - elected position for a term of
two (2) years
Vice-Chairperson - elected position for a term of two (2)
years
Secretary - elected position for a term
of two (2) years
Treasurer - elected position for a term
of one (1) year
Directors - elected position for a term
of one (1) year
3.4 COMMITTEES
Committees
such as phone, exhibits, etc., will be formed as necessary by members in good
standing and disbanded when no longer needed.
A member in good standing is a person that has paid his/her annual
membership dues and is willing to participate in club activities.
4.1 MEETINGS
Membership
meetings will be held at 7:00 p.m. on the 1st Tuesday of October,
February and May May. Executive meetings
may be held when necessary with full minutes kept and read at the next general
meeting. Members will behave with
courtesy and respect and wait to be recognized by the Chair before speaking,
allowing others to speak without interruption.
The Chair will ensure that all members wishing to speak be heard.
4.2 QUORUM
A
quorum shall be determined by the number of members present plus three
Executive Members in good standing (wording
as amended at the September 26, 2006 meeting).
4.3 MOTIONS
All
club matters will be processed through formal motions, seconded and voted
on. Majority vote will decide the
outcome. The Chair will vote only in
order to break a tie. Motions may be put
forward only if there is a quorum.
4.4 MINUTES OF MEETINGS
Minutes
of meetings shall be posted at the clubhouse after each and every meeting.
5.1 FISCAL YEAR
The
year shall commence on the first day of January of each year and shall
terminate on the last day of December of each year.
6.1 KEYS
Members
of the executive should be issued a key and the people who have one can keep
them. The outgoing executive is to give
their key to the incoming executive except if the barer of the key is in need
of the key because they are a teacher. Other
members who already received a key may keep them. If they quit the club they must return their
keys.
7.1 USE OF FACILITY
All
members have free use of the clubhouse whenever access to the building is
available. Each member must sign in and
out on every visit. Members may leave
their easels in the storage room if they wish, at their own risk. Each member is responsible for moving their
work to a communal space when they are finished in order to free tables for
other members. The Club is not responsible
for lost or damaged articles. Each
member must ensure that the clubhouse is kept clean at all times. Space is limited to approximately 20 members
– first come, first seated basis.
7.2 INSTRUCTION CLASSES
Instruction
classes will be limited to two (2) days per week, being Mondays and
Wednesdays. During these times, access
to the clubhouse will be given to those registered in these classes only.
8.1 WORKSHOPS
Whenever
possible, workshops will be offered to members on the condition that the full
instructor’s fee be covered by those interested in attending. Pre-registration will be held to ensure that
all monies necessary are collected prior to the scheduled booking. Only then may a workshop be offered.
9.1 AMENDMENTS
Amendment(s)
to the Constitution will be approved by majority vote at the May general
membership meeting only.
As amended and reflected in approved minutes of
September 26, 2006 (see article 4.2)
Prepared April 20, 2012
Nicole Merritt
RBWBAC Secretary
9.2.1 AMENDMENTS
Amendment(s)
to the Constitution will be approved by majority vote at the May general
membership meeting only.
________________________________________________________________
As amended and reflected in approved minutes of
May 13, 2013 (see article 4.1)
Prepared January 10, 2016
Vikki Girard
RBWBAC
Chairperson
9.2.2 AMENDMENTS
Amendment(s)
to the Constitution will be approved by majority vote at the May general
membership meeting only.
As amended and reflected in approved minutes of
May 03 2016 (see article 6.1)
Prepared October 9, 2016
Vikki Girard
RBWBAC Chairperson
9.2.3 AMENDMENTS
Amendment(s)
to the Constitution will be approved by majority vote at the May general
membership meeting only.
_______________________________________________________________
May 12, 2013
