Please welcome our executive members for the 2015-2016 season:
Chairperson: Vikki Girard (855-9791)
Vice Chairperson: Pam Muir
Treasurer: Lil Portelance
Secretary: Terry Roy
Webmaster: Gigi Dequanne
Phone Committee: Suzanne Leroux
Phone Committee: Suzanne Leroux
RAYSIDE-BALFOUR
WHITEWATER BRUSH & PALETTE ART CLUB
CONSTITUTION
1.1
NAME
This organization
shall be known as the “Rayside-Balfour Whitewater Brush &
Palette Art Club”.
1.2
AIMS
AND OBJECTIVES
To work in tandem
with the members of this art club in order to promote the appreciation of art
in all its forms, through community involvement and through interaction between
members.
2.1 LOCATION
The location of the
Rayside-Balfour Whitewater Brush & Palette Art Club shall be situated at
Whitewater Lake Park in Azilda, former Town of Rayside-Balfour, City of Greater
Sudbury.
2.2 HOURS OF OPERATION
The clubhouse will be
open every day from 9:00 a.m. to 9:45 p.m.
Upon arrival, the alarm system must be de-activated by the first member
to arrive. The premise must be vacated by
no later than 10:00 p.m., at which time the last member must activate the alarm
system upon departure.
2.3 MEMBERSHIP
Membership to the art
club will be available to all individuals interested in the world of art. Membership fees will be set on an annual
basis and be payable by the end of September of each given year. All members are expected to assist in the
planning, preparation and execution of club events.
3.1 EXECUTIVE
The Rayside-Balfour
Whitewater Brush & Palette Art Club shall be managed as follows:
a) Executive Committee
Chairperson
- will call meetings,
prepare agendas, chair meetings, ensure that all members are heard and that
order is kept.
Vice-Chairperson - shall assist chairperson whenever
needed and will chair meetings when the chairperson is unable to attend.
Secretary - will keep minutes of
all meetings, pick up mail, review correspondence, summarize and present such
at meetings and reply when necessary.
The secretary shall cause all necessary minute books and records of the
club to be regularly and properly kept.
He/she will also prepare and distribute/post any pertinent information
to the membership.
Treasurer - will maintain records
of all financial transactions, issue cheques, make deposits and report
regularly to the membership. Cheques
will require two of four authorized signatures.
The treasurer will also be responsible for maintaining a current
membership list.
b) Board of Directors
Directors - three (3) members
Board
members leaving the committee must return any clubhouse key(s).
3.2 ELECTIONS
The management team
shall produce a slate of officers which in addition to nominations from the
floor, shall elect to the above positions at the annual meeting in the month of
May.
3.3 TERM OF OFFICE
All
elected positions will start their term in September of each year.
Chairperson - elected position for a term of
two (2) years
Vice-Chairperson - elected position for a term of two (2)
years
Secretary - elected position for a term
of two (2) years
Treasurer - elected position for a term
of one (1) year
Directors - elected position for a
term of one (1) year
3.4 COMMITTEES
Committees such as
phone, exhibits, etc., will be formed as necessary by members in good standing
and disbanded when no longer needed. A
member in good standing is a person that has paid his/her annual membership
dues and is willing to participate in club activities.
4.1 MEETINGS
Membership meetings
will be held at 7:00 p.m. on the 1st Tuesday of September, November,
January, March and May. Executive
meetings may be held when necessary with full minutes kept and read at the next
general meeting. Members will behave
with courtesy and respect and wait to be recognized by the Chair before
speaking, allowing others to speak without interruption. The Chair will ensure that all members
wishing to speak be heard.
4.2 QUORUM
A quorum shall be
determined by the number of members present plus three Executive Members in
good standing (wording as amended at the
September 26, 2006 meeting).
4.3 MOTIONS
All club matters will
be processed through formal motions, seconded and voted on. Majority vote will decide the outcome. The Chair will vote only in order to break a
tie. Motions may be put forward only if
there is a quorum.
4.4 MINUTES OF MEETINGS
Minutes of meetings
shall be posted at the clubhouse after each and every meeting.
5.1 FISCAL YEAR
The year shall
commence on the first day of January of each year and shall terminate on the
last day of December of each year.
6.1 KEYS
Members of the
Executive will each be issued a key to the clubhouse. Keys will also be made available to members
in good standing who wish to have one. A
$5.00 deposit will be required and will be refunded when the member returns the
key. Replacement keys will be provided
at member’s cost.
7.1 USE OF FACILITY
All members have free
use of the clubhouse whenever access to the building is available. Each member must sign in and out on every
visit. Members may leave their easels in
the storage room if they wish, at their own risk. Each member is responsible for moving their
work to a communal space when they are finished in order to free tables for
other members. The Club is not
responsible for lost or damaged articles.
Each member must ensure that the clubhouse is kept clean at all
times. Space is limited to approximately
20 members – first come, first seated basis.
7.2 INSTRUCTION CLASSES
Instruction classes
will be limited to two (2) days per week, being Mondays and Wednesdays. During these times, access to the clubhouse
will be given to those registered in these classes only.
8.1 WORKSHOPS
Whenever possible,
workshops will be offered to members on the condition that the full
instructor’s fee be covered by those interested in attending. Pre-registration will be held to ensure that
all monies necessary are collected prior to the scheduled booking. Only then may a workshop be offered.
9.1 AMENDMENTS
Amendment(s) to the
Constitution will be approved by majority vote at the May general membership
meeting only.
As amended and reflected in approved minutes
of September 26, 2006 (see article 4.2)
Prepared April 20, 2012
Nicole Merritt
RBWBAC Secretary